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<\/a><\/strong><\/p>\nCourse Overview<\/strong><\/p>\n This course covers Records Management from the perspective of Records Managers, Administrators and all staff involved on records and data development, maintenance and management.<\/p>\n The highly developed skills will enable you to manage your organizations records through their complete lifecycle as well as understanding how to setup file plans and security.<\/p>\n You will gain an understanding of the best practices applicable to the use of the Records Management and ICT.<\/p>\n Development Issues and Weak Records Systems and management<\/strong><\/p>\n Through our consultancy projects, we have identified a number of development issues arising from the loss of control of records. <\/strong><\/p>\n For instance:<\/strong><\/p>\n Duration <\/strong> Objectives <\/strong> Prerequisites <\/strong> Outline <\/strong> Setting Up a File Plan<\/strong> Filing Records<\/strong> Users and Security<\/strong> Disposition Schedules<\/strong> Filing Emails and Physical Records<\/strong> Vital Records and References<\/strong> Auditing<\/strong> Understanding the Context of Electronic Records Management <\/strong><\/p>\n Route Maps <\/strong><\/p>\n In Addition;<\/p>\n Management of Public Sector Records<\/strong><\/p>\n The MPSR Programme covers all phases of the records lifecycle, or continuum of records management, as well as the application of these principles and practices to financial, human resource and hospital and court records. The programme comprises about 4000 pages of training material, including 18 teaching\/study training modules, case studies, good practice manuals and associated educational materials. While the materials address public sector record-keeping issues, they also are useful for records management in the private sector <\/p>\n Dolphins Training & Consultants ltd <\/strong><\/p>\n View Park Towers ,10th Fl ,Utalii Lane & L584-off UN Avenue, Gigiri.<\/strong>\n
\nFive days.<\/p>\n
\nAt the end of this course you will:
\nUnderstand the concepts behind records management
\nBe able to create a file plan
\nKnow how to map business retention requirements into disposal schedules
\nBe able to setup a security regime to meet your security policy
\nKnow how to setup vital records and references
\nUnderstand auditing and be able to control records throughout their lifecycle including; creation, use, retention, transfer and final disposition<\/p>\n
\nDelegates must have a good knowledge of how their organization will manage their records. It is highly desirable that delegates have a basic familiarization with the discipline of records management, such as classification structures and retention schedules.<\/p>\n
\nIntroduction to Records Management
\nWhat is Records Management
\nWhy is it Important
\nKey objectives of a Records Management System
\nWhat are Records
\nWhat is Retention Schedule
\nUnderstanding the Retention Periods
\nWhat does this mean to you and your organization
\nGeneral Guidelines
\nDos and Donts
\nWhat happens now
\nHow does it differ from Document Management
\nRecords Management for Compliance
\nSetting up or Upgrading you Records Management Systems<\/p>\n
\nWhat is a File Plan
\nExample File Plans
\nSeries, Categories and Folders
\nCreating a File Plan<\/p>\n
\nFiling and declaring records
\nRecord types<\/p>\n
\nSecurity overview
\nCapabilities Roles
\nSecurity inheritance in the File Plan
\nSupplementary Markings<\/p>\n
\nWhat is a Disposition Schedule
\nDisposition steps
\nCutoff, retain, transfer and destruction
\nCreating Disposition Schedules<\/p>\n
\nFiling emails
\nEmail splitting for attachments
\nFiling physical records<\/p>\n
\nWhat are Vital Records
\nSetting up vital records for review
\nCreating and managing references
\nUsing references for disposition actions<\/p>\n
\nWhat is auditing
\nWhat the audit contains and where it lives
\nAdministrative functions for auditing
\nViewing and searching the audit<\/p>\n\n
\n
\n1 The Management of Public Sector Records: Principles and Context
\n2 Organising and Controlling Current Records
\n3 Building Records Appraisal Systems
\n4 Managing Records in Records Centres
\n5 Managing Archives
\n6 Preserving Records
\n7 Emergency Planning for Records and Archives Services
\n8 Developing the Infrastructure for Records and Archives Services
\n9 Managing Resources for Records and Archives Services
\n10 Strategic Planning for Records and Archives Services
\n11 Analysing Business Systems
\n12 Understanding Computer Systems: An Overview for Records and Archives Staff
\n13 Automating Records Services
\n14 Managing Electronic Records
\n15 Managing Financial Records
\n16 Managing Hospital Records
\n17 Managing Legal Records
\n18 Managing Personnel Records
\n19 Managing Current Records: A Procedures Manual
\n20 Restructuring Current Records Systems: A Procedures Manual
\n21 Managing Records Centres: A Procedures Manual
\n22 Managing Archives: A Procedures Manual
\n23 Planning for Emergencies: A Procedures Manual
\n24 Model Records and Archives Law
\n25 Model Scheme of Service<\/p>\n\n
\nP O Box 27859 00100 Nairobi, Kenya Tel +254-20-2211362\/4\/5 or 2211382 Cell+254-712-636404
\ntraining@dolphinsgroup.co.ke<\/a><\/u> www.dolphinsgroup.co.ke<\/a><\/u><\/p>\n